Look Out for the Important Dates 🔍
Who else is counting down the days, hours, and minutes to camp!? Our team certainly is and we’re here to ensure everything goes as smoothly as possible. Mark these important dates on your calendar to remind yourself of these upcoming deadlines.
WinShape Overnight Camps | Important Dates
Overnight Camps Half Payment Deadline:
One of the first big dates to be on top of is the half payment deadline. This is the date that your registration costs should be at least halfway covered. Once you register your camper for overnight camp, your payment needs to be halfway complete by March 5, 2025.
Parents who register after March 1 will not have a half payment deadline; however, the entire cost of camp will be due on May 7, 2025
Overnight Camps Handbook Release:
Every Overnight Camps parent will receive a Parent-Camper Handbook for their camp experience. The Handbook contains a ton of information about your camper’s experience specific to the location they’re attending. Handbooks include arrival information, packing lists, camp-wide events (aka Nite Lifes, Late Nights, etc), and information about how to access photos of your camper at camp.
Keep your eyes peeled for this release in Spring 2025! Once released, your Handbook will be found in the Important Links section of your account.
Overnight Camps Payment Deadline:
To make sure we’ve dotted all the “i”s and crossed all the “t”s before summer, we ask that all families finalize their camp cost payments by May 7, 2025.
Overnight Camps Camp Doc Health Profile Deadline:
You can’t spell “FUN” without “PAPERWORK”. Well — you can — but you can’t come to camp without completing your Camp Doc Health Profile. Paperwork includes any physicals, insurance documents, immunization records, or photo releases that you’ll find in your account on WinShapeCamps.org .
Your camper’s Camp Doc Health Profile must be completed by May 7, 2025. This allows our nurses and staff to review any necessary documents before your arrival.
Please note: If you do not complete your camper’s Health Profile by the deadline, your camper will lose their spot at camp and be placed on the waitlist. Once on the waitlist, campers will only progress through the waitlist after their account has been brought to good standing, meaning full payment has been received, a Health Profile has been completed in CampDoc, and Skills selections have been made—if applicable. (We don’t want that to be you! You’ve got this!) 👏
Overnight Camps Skill Request Deadline:
Horseback, Archery, and Hand Crafts (oh my!) At camp, we offer Skills that campers can choose to specialize in while at camp! Like the Health Profile, Skill selections are due by May 7, 2025 for all overnight campers.
Overnight Camps Cabin Mate Request Deadline:
Did someone say, roomies? Our overnight campers have the opportunity to request a cabinmate! The deadline for making these requests is April 1, 2025. While requests are not always guaranteed, we will do our very best. Please refer to our FAQ page for cabinmate request guidelines.
WinShape Camps for Communities | Important Dates
Communities Locations and Dates Released:
Want to find out if we’re bringing truckloads of fun to your community this summer? These 2025 Locations and Dates are coming in January 2025!
Communities Registration Opens:
Sending your camper to one of our day camps in Summer 2025?! Registration for ALL locations opens on March 10, 2025 at 9AM your local time.
Communities Payment Deadline:
For our day camp locations, payment is simple. There are no half-payment dates to remember. Your full payment is due 30 days before your camp session. Like we said, easy-peasy.
Communities Medical Form Deadline:
The medical forms for our day campers are due 30 days before your camp session. The exception is for our Florida camps. Florida campers will need to have their medical forms notarized and brought with them to camp on Monday morning.
WinShape Family Camp
Family Camp Half Payment Deadline:
If you’ve already read the above information about Overnight Camp deadlines, we’ll save you some time. They’re the same!
One of the first big dates to be on top of is the half payment deadline. This is the date that your registration costs should be at least halfway covered. Once you have registered your family for summer 2025, your payment needs to be halfway complete by March 5, 2025.
Families who register after March 1 will not have a half payment deadline; however, the entire cost of camp will be due on the first Wednesday of May, May 7 2025.
WinShape Camps App
Download the WinShape Camps App from your app store!
Stay up to date with everything going on in WinShape Nation by downloading the WinShape Camps App from your app store. Sign up for push notifications to make sure you don’t miss out on any of these important dates!
We hope these dates and deadlines help you on your road to summer! Always feel free to contact our Customer Experience Team at 844-WSCAMPS (844-972-2677).
