Overnight Camps FAQs
What is the spiritual emphasis of WinShape Camps? At WinShape Camps, we want to help build strong character in the lives of young people; so we focus on creating a positive, Christian environment where our campers have fun as they makes friends and learn more about God. Through daily worship, music, prayer, and devotions, we openly teach about who God is while sharing Biblical truths from His Word. Each WinShape Camps staff member is a follower of Jesus Christ who will continually strive to model Christ-like behavior for all of our campers. However, we absolutely respect each individual camper’s right to make their own decisions regarding important spiritual matters. Where do I find packing lists or arrival/pickup information? Your WinShape Camps Handbook. The handbook will be released in early spring and can be found under the Important Links section in your WinShape Camps account dashboard. Each camp has its own handbook, so be sure to read each individual one. Do I have to pay all at once? WinShape Camps offers an Auto-Pay system that allows you to split your payments up month-by-month. The earlier you register for camp, the more spread out your payments will be. What are the payment deadlines? If you register prior to January 1st, your half balance deadline is the first Wednesday in February. If you register between January and the beginning of March, your half balance deadline is the first Wednesday in March. Full payments for all campers are due the first Wednesday in May, including those who register after March. The full payment is due at the time of registration in May or later. Failure to make payments on their due dates will result in the camper being place at the bottom of the waitlist. Campers will progress through the waitlist once their account has been brought to good standing. WinShape Camps offers an auto-pay system that allows you to split your payments up month-by-month. The earlier you register for camp, the more spread out your payments will be. What is the cancellation/refund policy? The deposit is non-refundable and non-transferrable, unless your child’s application to participate in camp is declined by WinShape Camps due to space limitations or other reasons. If your child is accepted and you cancel your child’s registration: More than 30 days before the registered week, you will receive a full refund (excluding the deposit). Less than 30 days but more than 8 days before the registered week, you will be refunded one-half the paid balance (excluding the deposit). Less than 7 days before the registered week, you will receive no refund. The deposit and payments are non-transferrable. No refund will be granted for a child sent home during camp for misbehavior, homesickness, or other reasons beyond the camp’s control. Our refund policy is strictly enforced. How does your waitlist work? When a particular session is full, any additional campers will be placed on a waiting list. As cancellations occur, campers who are on the waitlist will be contacted in the order their registrations were received. You will receive an email when a spot becomes available. If a camper comes off the waitlist after the due date for final payments or medical forms, parents must be prepared to submit the camp fees and camp forms within 24 hours. The deposit will be returned if there is no room available at the start of the desired camp session. What is your policy on peanuts? WinShape Camps are “nut-aware” and have limited nut exposure as much as possible. Meals & snack times are nut free**. Please do not send food or snacks that contain any type of nuts, including but not limited to peanuts or peanut products, walnuts, almonds, hazelnuts, cashews, pistachios, or Brazil nuts. Be advised that WinShape Camps are not classified as nut-free camps due to the possibility of nuts or nut products being sent in care packages. Snacks containing any nuts will be returned to the camper at the conclusion of the session or week.
**Please note that our Gardner Webb location is NOT nut-free as peanut butter and other nuts are served in their cafeteria. How are the one-week and two-week camps different? Just like the quality of your Chick-fil-A sandwich doesn’t change based on the locations you choose, we strive to keep our overnight experiences consistent. All of our overnight locations share a few common threads such as the year’s theme, skills/tracks, Nite Life events, and Chick-fil-A Friday Family Fun Day. At the same time, each location is designed with a unique camp culture that fits the camper’s ages and the location, while holding true to the same basic elements that make WinShape Camps the Summer of a Lifetime. Do you accept cabin mate requests? Part of the positive experience your camper will encounter at WinShape Camps is the opportunity to meet new friends. Therefore, WinShape Camps encourages you to not specify a certain camper to share your child's cabin as it may hinder his/her chance to grow in new relationship-building skills.
You may, however, request one cabin mate per camper. (Submitting a request for more than one cabin mate will result in no request being granted.) We will try to honor requests if campers are in the same grade, or adjacent grades, Tribe, Club, Squad, or Legacy. Again, a cabin mate request must be for one specific camper, not a group of campers. Also, a cabin mate request must be mutual before it will be considered. With this in mind, please contact your child's desired cabin mate prior to listing his/her name in this section to ensure that he/she has also selected your camper via a cabin mate request. A non-mutual request will result in the request not being granted. In order to most efficiently honor cabin mate requests, the cabin mate request deadline is April 1st . After April 1st, no changes may be made to any cabin mate request. What medical documents are required for my camper? All campers are required to submit a current physical and a current immunization record. These records will be uploaded to your camper’s CampDoc Medical Health Profile, which you will have access to after you complete your registration. Your camper's Health Profile contains other important sections that will need to be filled out. Failure to complete the Health Profile by your camper's deadline will result in a $35 fee. Another $35 fee will be assessed if forms are not complete 2 weeks before your camp start date. What does it mean to “blister pack” medications, and why does WinShape Camps require it? Blister packing means that all oral medications must be separated by individual doses and sealed (not in a bottle, sandwich bag, or pillbox). Prescription medications, vitamins, and supplements must be blister packed by a pharmacist. Over-the-counter medications must be separated by individual doses and sealed in the manufacturer’s packaging (not loose in a bottle, sandwich bag, or pillbox) OR must be blister packed by a pharmacist. Blister packing medications ensures that campers receive the right dose of their medication at the right time. EpiPens, liquid medications, inhalers, ointments, and prescription creams are not required to be blister packed. Click the "Downloads" button for blister packing examples and a list of pharmacies that blister pack in your area. Can I register for more than one session? Campers can be registered for up to two sessions. You can add your camper to another session by completing the registration inside your WinShape Account. If the two sessions are adjacent, your camper must be picked up on the first session’s Chick-fil-A Friday Family Fun Day and may return for the second session’s Spectacular Starting Sunday.
Day Camps FAQs
What is the spiritual emphasis of WinShape Camps? At WinShape Camps, we want to help build strong character in the lives of young people; so we focus on creating a positive, Christian environment where our campers have fun as they make friends and learn more about God. Through daily worship, music, prayer, and devotions, we openly teach about who God is while sharing Biblical truths from His Word. Each WinShape Camps staff member is a follower of Jesus Christ who will continually strive to model Christ-like behavior for all of our campers. However, we absolutely respect each individual camper’s right to make their own decisions regarding important spiritual matters. How do I register a camper? Camper registration can be accessed online by visiting www.winshapecamps.org and selecting Register Now. For new campers, select First-Time Camper on the login page and follow the steps to completion. For returning campers, insert your email address and password on the login page. Follow the process to select a new session for your camper, pay your deposit, and update your camper’s information. Upon our receipt of the non-refundable deposit and completion of registration, you will receive an e-mail of confirmation. If you are not able to register online, you can call our office at 1-844-WS-Camps and we can take your registration over the phone. Please note that this process, depending on how many campers you are registering, can take 15 minutes or more. The deposit is non-refundable once the camper is registered and cannot be carried over beyond the current camp year. What payment methods do you accept? Fees may be paid online via VISA, Master Card, Discover, or American Express. Cash and check will be accepted on-site only if you are registering on the first day of camp. Does WinShape Camps for Communities accept children with special needs? We do not have a program specifically for campers with special needs. Under some circumstances, we can accommodate some special needs during our regular camp sessions. Let us know if your camper needs a shadow, and if you are willing to provide one. If needed, please contact the local church host in order to see if they can provide one to assist your camper. Please know that we will do our best to support your child, but if your camper is not able to fully participate in our program, unfortunately, we will need to send your child home. Must my camper have a physical? No. However, you will need to fill out the medical form on-line and input your insurance card information. Campers will not be admitted without a completed medical form. What is your policy on behavioral problems? Parents will be contacted if there is a continuous problem of non-participation in the program, bullying, stealing, telling off-color stories or using inappropriate language, or any other behavior that detracts from the Christian and wholesome environment the camp wishes to provide. Profanity is prohibited. Violent, threatening, dishonest, dangerous, negative or otherwise unsatisfactory behavior on the part of the camper could lead to his or her dismissal from camp. Our honor code, which we ask all staff/volunteers and campers to abide by, is “Because I want to honor God, I will: be honest, be positive, and show respect to other campers, staff, and property”. What is your policy on peanut, and other, food allergies? With nut, and other, food allergies becoming more prevalent, WinShape Camps has created an allergen-aware policy for our Day Camps. Camper safety being of utmost importance, we work to limit food allergen exposure at all camp locations as much as possible. Please be advised that WinShape Camps will not be classified as a “food allergen-free camp” due to the possibility of nut, and other, allergens being sent in camper lunches. In an attempt to limit all nut, and other, food allergen exposure, we do ask that parents/guardians help us by being conscious of lunch content. Please do not pack items in your camper’s lunch that contain nuts, including but not limited to, peanuts, peanut products, and tree nuts. If you have additional questions, please reach out to our Customer Care Team at firstname.lastname@example.org.